TERMS & CONDITIONS:

  • Full trip price of USD $3 200.00 is required to secure a spot.
  • Spots are limited and will be allocated on a first come first serve basis.
  • The client agrees to Travel Fit Tours various policies: payment policy (standard and partial), cancellation policy, and refund policy.

STANDARD PAYMENT POLICY:

Full Trip Package Price = USD $3 200.00
This excludes return flights to Cape Town
Included: Accommodation, Breakfast Daily, 2 x Pre-Paid Dinners, All Travel Fit Tours planned daily activities.

CANCELLATION POLICY:

Travel Fit Tours reserves the right to cancel any of its scheduled trips in the event of sudden changes in the conditions that are suitable for running a specific trip. The conditions for a trip cancellation may be, but are not limited to:

Poor/extreme weather conditions
Changes to operational conditions
Dangerous environmental conditions
Conditions beyond Travel Fit Tours control may also lead to a cancellation.

Travel Fit Tours also reserves the right to cancel a trip should the minimum number of people needed to run a specific trip fail to be met.
In the event of a cancellation, you will be fully informed and the amount that you have already paid will be refunded. If cancellation is due to events outside our control, refunds will be not include any unrecoverable costs.

CANCELLATION & TRANSFERS BY THE CLIENT:

Any payments made towards any of Travel Fit Tours trips are non-refundable.

If you wish to cancel or transfer your trip booking, cancellation fees will apply.

After cancellation fees have been applied, your payments towards a specific trip package will be held and deemed as transferable credit which you can choose to allocate towards any of Travel Fit Tours future trips.

A cancellation will only be confirmed when we have received full written confirmation via email from the client.

Below is the breakdown of our cancellation fees:

For a total amount paid in excess of USD $3 200, the breakdown is as follows:

The credit percentage and time table is as follows:

  • 90 days and above = 50% loss of total deposit cost, remainder as credit
  • 45-89 days = 40% loss of total trip cost, remainder as credit
  • 15-44 days = 60% loss of total trip cost, remainder as credit
  • 14 days or less = 100% loss of total trip cost, no credit

Additionally, if you leave a trip for any reason after it has commenced, Travel Fit Tours is not obliged to make any refunds for unused services.

Travel Fit Tours reserves the right to refuse tour booking and participation to anyone that may put the tour or tour party at risk. If such a case should arise Travel Fit Tours will cancel the relevant clients booking and refund in full any monies which have been paid by the client to Travel Fit Tours. 

CHANGE IN ITINERARY:

We at Travel Fit Tours strive to ensure that all our trips operate as described. However, if circumstances arise, we reserve the right to make changes to the itinerary as necessary.
Before trip commencement: All clients will be informed as soon as possible and as long as there is suitable time before the trip commences.
After trip commencement: We reserve the right to make changes to the itinerary once the trip has commenced as the circumstances require.

LIMITATION OF LIABILITIES:

Travel Fit Tours is responsible for the proper arrangement and for conducting your vacation. We also work with a network of providers and individuals to assist in the running of our trips. These third-party providers are independent entities over which we have no direct control over. Unless caused by our own negligence, we are not responsible for the following:

To the fullest extent permitted by law:

  • Liabilities for any loss, damages, injuries or death which may occur in connection with your participation in our trips.
  • Liabilities for any loss, damage or delay of baggage and/or other properties unless stemming from negligence on the part of Travel Fit Tours.
  • Liabilities stemming from force majeure or any other causes beyond Travel Fit Tours Travel’s control. We also cannot be held responsible for interruption in airline services due to complications with your chosen airline outside those included within the trip.
  • Liabilities for any loss of enjoyment, disappointment, distress and/or frustration, be it physical or mental, resulting from the following: Resulting from any of sub-paragraphs above.

OPTIONAL ACTIVITIES:

Optional activities not included in the itinerary are not part of the trip or booking contract. Travel Fit Tours will not be liable for any optional activities that we assist you in arranging.

YOUR RESPONSIBILITIES:

  1. Securing your spot.It is your responsibility to secure your spot for your desired trip. As stated in our Terms & Conditions, all trips will require a full payment of USD $3 200.00 to lock in your booking.
  2. Securing your flights.It is your responsibility to book your incoming and outgoing flights. We advise all our clients to make flexible and refundable flight bookings in case of cancellations on our end that fall under our Cancellation Policy. Travel Fit Tours is not liable for any costs incurred on non-flexible flights in case of cancellations.
  3. Securing your travel documents.It is your responsibility to ensure that you have all the required documents to travel to our destination. Please make sure that your passport is valid for a minimum of 6 months from your date of departure. Additionally, if a Visa is required for entry, please secure your Visa as well.
  4. Securing your travel insurance.It is highly recommended for all Travel Fit Tours clients to secure their travel insurance before departing for their trip. Travel Fit Tour cannot be held liable for any loss associated with not acquiring the appropriate insurance before any trip commences.
  5. Acceptance of risks.It is your responsibility to understand and accept the adventurous nature of Travel Fit Tours trips and that a degree of personal risk is involved. We strive to ensure that information about our destination is accurate to reduce, or eliminate, the risks involved in the itinerary. To that end, you acknowledge that your decision to travel and book a trip with Travel Fit Tours is made in consideration of this information and that you accept the risks involved.